Eastside Village PDX – Office Manager

Eastside Village is a membership organization that provides coordinated social events and volunteer services to its members in 23 Portland neighborhoods on the east side of the Willamette River. Eastside Village has been providing services to its members since October 2015 and now has over 60 members and more than 25 volunteers. We have an office space located at SE Cora Street and Milwaukie Avenue in Portland. The 7-member Governing Council oversees operation of the Village.

Eastside Village seeks an Office Manager to staff our office 20 hours a week, at a rate of $15/hour, beginning May 1, 2017.  The Office Manager would report to the Governing Council.

Job scope includes the following:

  • Answer phone and email inquiries
  • Maintain telephone and daily activities log
  • Respond to membership and volunteer questions and follow up where necessary
  • Manage membership applications (includes facilitating payments, new member interviews and database entry)
  • Manage design, update and maintenance of membership materials
  • Coordinate event space requests
  • Maintain office equipment and restock office materials
  • Prepare material packets for events and trainings
  • Coordinate office volunteer schedules and tasks
  • Coordinate intake and tracking of village volunteer applications
  • Attend village-related coordinating groups as necessary
  • Coordinate member service requests
  • Attend monthly governing council meetings

Knowledge & Skills:

  • Organizational and administrative skills
  • Facility with setting up systems and tracking effectiveness
  • Problem-solver, at ease working in and able to develop/standardize processes for a fluid changing environment
  • Familiarity and agility with computers (Microsoft Office, Facebook etc)
  • Ability to maintain & operate office equipment
  • Must pass background check
  • Good writing and interpersonal skills
  • Experience working with seniors preferred
  • Prior work in a nonprofit organization managing volunteers preferred

To be considered for this position, please submit a letter of interest and a resume, with “Eastside Office Manager” in the subject line, to herrigelj@alum.mit.edu by April 14, 2017 at 5pm. Contact JoAnn, at 503-449-5039, with any questions.